Custom automation for recruitment firms. Fixed price. Guaranteed.
Your consultants are spending hours on admin that shouldn't require a consultant. I build the tools that give that time back — scoped in a call, built in four weeks, with a guarantee or you don't pay the second half.
Fixed-price automation projects for small UK recruitment firms. Scoped in a call. Built in four weeks. Guaranteed.
01
Fixed-price projects
No retainer required to start. A clear scope, a fixed price, and a guarantee before the build begins.
02
Results guaranteed
Hours saved, measured, and agreed before work starts. If the target isn't hit, you don't pay the second 50%.
03
Built in 4 weeks
Working software by the end of week one. Full delivery in four weeks. No lengthy procurement process.
04
Recruitment-focused
Not a generic automation tool adapted for recruitment. Built from scratch, specifically for how recruitment desks operate.
The Architecture
Modular by design. One hub. A deliberate sequence.
We do not deploy everything at once. Phase one establishes the three operational modules every firm requires — screening, qualification and intake. The Kaspaflow hub binds them through a shared data layer. Phase two extends into client-facing work: proposals, reporting and outreach.
The hub is what makes every module behave as one.
A shared data layer and a single dashboard. The screener informs the qualifier; the qualifier informs onboarding; onboarding feeds proposals and reporting. Every module enriches every other — without rip-and-replace.
01Shared candidate, client and pipeline records
02Single, written-from-data dashboard
03Connects to Bullhorn, Vincere, JobAdder, Salesforce
04UK data residency · bespoke non-cloud storage
The Modules
Each instrument, deployed in sequence.
Every project starts with a call. I map what's costing you the most time, then build the tool that removes it. The following are the most common workflows I fix — but the scope of each project is always bespoke.
Phase 01 — Core
01
CV Screener
In production
A trained reader that evaluates candidate documents against the brief, ranks the stack, and articulates its reasoning in language a senior consultant would recognise. Our flagship module — deployed on live desks today.
02
Lead Qualifier
Phase one
Inbound enquiries are scored against firm-defined criteria — sector fit, mandate value, prior relationship — before a consultant ever reads them. The desk works the qualified, not the noise.
03
Onboarding Bot
Phase one
Automates the procedural choreography of new client engagement: brief capture, document collection, SLA confirmation and handover. What previously consumed a week becomes a day.
Phase 02 — Expand
04
Proposal Generator
Phase two
Drafts proposals in your firm's established voice, drawing on prior submissions, fee structures and case histories. A consultant reviews, refines and sends — never starts from a blank page.
05
Client Reporting
Phase two
Weekly client-facing reports written from live pipeline data, in the prose your firm prefers. Replaces the spreadsheet-and-paste ritual that consumes Friday afternoons.
06
Email Automation
Phase two
Outreach and follow-up cadences that read as though a consultant wrote them — because the consultant defines the patterns. Branching logic, reply detection, intelligent hand-off.
How We Work
A measured engagement. Documented at every stage.
Automation is not a software purchase. It is a change to how a desk operates. We treat it accordingly — with a sequence that earns trust before it asks for scale.
01
Week 0
Process audit
A working day spent on your desk — observing, timing and documenting the manual handoffs that consume consultant hours. We surface friction; we do not assume it.
DeliverableProcess map · friction inventory · ROI model
02
Weeks 1–4
Phase one build
CV Screener, Lead Qualifier and Onboarding Bot configured to your firm's sector, voice and existing systems. Built in your environment, reviewed against your data.
DeliverableThree operational modules · hub configuration
03
Weeks 5–12
Phase two extension
Once the core is settled, we extend into client-facing work: Proposal Generator, Client Reporting, Email Automation. Each module added only after the prior is in confident daily use.
DeliverableThree client-facing modules · unified dashboard
04
Ongoing
Refinement and handover
A weekly cadence of refinement — your firm tells us what is working, we adjust. Documented SOPs, recorded handover and the option to take the system fully in-house at any point.
DeliverableDocumentation · training · in-house handover
Frequently Asked
The questions every partner asks before the first conversation.
Platform & Data
01Where does our data sit?+
On Kaspaflow infrastructure, hosted within the United Kingdom on bespoke non-cloud storage solutions — sovereign by design, with no third-party hyperscaler in the chain. Should you wish to migrate to your own servers at any stage, the build transfers with you.
02What integrates with our existing CRM?+
Bullhorn, Vincere, JobAdder and Salesforce are supported on the Firm tier as standard. Foundation includes two integrations of your choice. Atelier supports custom or proprietary systems.
03Can a single module be trialled before scaling?+
Yes — Foundation exists for precisely this. Most firms begin with the CV Screener, prove the return, and add modules from there. There is no requirement to commit to all modules up front.
Implementation
04How long until phase one is operating on our desk?+
Three to four weeks from kickoff. Process audit in week zero, configuration in weeks one and two, parallel running in weeks three and four. Your team uses the modules alongside existing workflows before any handover.
05Do we need a technical lead on our side?+
No. The engagement is run by a named Kaspaflow specialist who works directly with your operations lead or managing partner. Technical involvement on your side is reviewed during the audit, not assumed.
Engagements
06What happens if we cancel?+
Foundation is 30-day rolling. Firm and Atelier carry annual terms with documented exit. In all cases the configuration, prompts and process documentation are yours to take in-house.
Engagements
Two ways to begin.
Fixed-price projects. The build is yours at the end. Start with a single automation and know exactly what it costs before work begins.
Single Automation
01
Firm
One automation, fully built, integrated, and guaranteed. The right call when you know the problem.
£2,500
project
+ £1,000/mo hosting & upkeep (optional)
- One custom automation, fully scoped to your biggest time sink
- ATS and email integration
- Working software by end of week 1
- Parallel testing in week 3 before cutover
- 30-day support window post-launch
- Results guarantee — hours saved, measured & agreed
Recommended
02
Atelier
Multiple automations, connected. The full operational backbone for a desk ready to scale.
£6,000
+ /project
Scoped per engagement · + £1,000/mo upkeep (optional)
- Everything in Firm
- Up to three automations, sequenced and connected
- CV screener, lead qualifier, onboarding bot — or combination
- Client reporting dashboard included
- Priority build queue — dedicated four-week sprint
- Results guarantee across all automations delivered
About Kaspaflow
An automation specialist, not a former recruiter.
Dev builds custom AI tools for UK recruitment firms. The advantage is not lived experience inside a desk — it is the ability to map, measure, and systematise the workflows that consume your consultants' time.
I build custom AI automation for small UK recruitment firms. I'm an automation specialist — I understand your workflows not because I've sat at your desk, but because I've mapped, measured, and systematised dozens of them. My value is in the build, not in telling you how to run your desk. You already know that.
I'm not a former recruiter. I'm a builder. I specialise in mapping admin-heavy workflows and removing them — permanently, with custom tools, not off-the-shelf software. Recruitment is where I focus because the problem is real, the workflows are repeatable, and the ROI is measurable.
Where automation is not the appropriate response, I'll say so plainly. The honest answer is the one that earns a lasting partnership.
Week 0
Every engagement begins with a process audit. We observe before we build.
3–4 weeks
From kickoff to phase one in production on your desk.
Purpose-built
Designed for recruitment from the ground up. Not adapted from a generic automation platform.
UK only
All data stored on bespoke non-cloud infrastructure within the United Kingdom.
Book a Call
Book a 45-minute call.
I'll map where your consultants are losing time and tell you honestly whether automation would help. If it wouldn't, I'll say so.
Enquiry received.
A partner will respond within one working day. We do not maintain a newsletter or follow-up sequence — we observe the discipline we recommend.